Attendance tracking for field teams.
Field staff already post a selfie and "reached the site" in the team group. Querygen records who checked in, at which site and when, so the attendance sheet fills itself.
Field team group
“Is this a check-in?”
Fields read
Attendance
| Date | Name | Site | In |
|---|---|---|---|
| Oct 12 | Dana | Main St | 8:41 |
| Oct 12 | Luis | Riverside | 8:52 |
Saurabh's attendance sheet fills itselfHow it works
- 01 · When
Field staff post a check-in in the team group
- 02 · Querygen
A job records who checked in, at which site and when
- 03 · Then
The attendance sheet marks them present
What your team sends
The check-in they already post. Nobody installs an attendance app.
Luis, 8:52 am, with a selfie
Dana, 8:41 am
What else attendance tracking does
A rule you write in plain English
Say what a check-in looks like and which fields you want. Chatter in the group is left alone.
Job · Attendance
- Listens to
- Field team group
- Condition
- “Is someone checking in at a site?”
- Pulls out
- Name, site, time
- Then
- Row in Attendance sheet
Nothing changes in the group
Querygen works on the number that's already a member, linked like WhatsApp Web.
Your linked number
- Connected as
- A linked device
- Groups covered
- The ones you choose
- Posts in groups
- None
“Attendance, expenses and advances were all over WhatsApp. Querygen keeps the records in order, so I can spend my time building Merraki.”
Saurabh Yenprediwar, owner of Merraki
See more use cases
Set it up
- 1
Link the number
Link the WhatsApp number that's in the team group, from Linked Devices on your phone.
- 2
Write the rule
In plain English, like “someone checking in at a site”.
- 3
Pick the fields
Name, site, time, and the task if they mention one.
- 4
Choose where it goes
Your attendance sheet, a Supabase table or your HR system through a webhook.
Make it your own
Check-outs too
A second rule for “leaving the site” records the time out, so hours add up.
Site progress
Daily progress updates from the same group become a site log next to attendance.
A morning summary
Pulse can send the manager a daily brief of the team group on WhatsApp or email.
Plans start at $15 a month
That includes 1,499 credits. Try it free for 7 days on your own messages first.
- Team ($49 a month) adds every feature and unlimited users
- One credit per completed automation
- Incoming messages and replies your team writes are free
- WhatsApp's own message charges are billed separately
Built on Meta's official platforms
- Meta Tech Provider
- WhatsApp Business Platform
- Instagram API
WhatsApp accounts connect through Meta's Embedded Signup and Instagram accounts through Instagram Business Login. You grant the access yourself.
Questions
Does the team need an app?+
No. They keep checking in on the same WhatsApp group, the way they do now.
What does it record?+
Who checked in, the site they named and the time of the message, plus anything else you ask for, like the task.
Where does the data go?+
To Google Sheets, Supabase or your own HR system through a webhook, and to other apps through Zapier.
Can managers get a summary?+
Yes. Pulse checks the groups you pick every day or week and sends the findings to WhatsApp or email.
Related use cases
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Staff send receipt photos, and the amount, vendor and category fill a row in your sheet.
- Receipt photo
- Fields read
- Row added
Fleet tracking
Drivers send fuel slips to the WhatsApp group, and the litres and amount land in your fleet sheet.
- Fuel slip
- Litres read
- Fleet sheet
Inventory tracking
Challan photos from the warehouse update the stock register, item by item.
- Challan photo
- Items read
- Stock updated