Fleet tracking from the drivers' group.
Drivers already post fuel slips, trip counts and route updates in WhatsApp. Querygen pulls out the truck, litres, amount and route from each one, so your fleet sheet is current without anyone typing it up.
Photo from Mike · Drivers group
CITY FUEL #2214
DIESEL 42.60 L
TOTAL $68.20
truck 07 fuel
“Is it a fuel slip?”
Fields read
Fleet fuel log
| Date | Truck | Litres | Amount |
|---|---|---|---|
| Oct 11 | 03 | 38.1 | $61.00 |
| Oct 12 | 07 | 42.6 | $68.20 |
Vaibhav stopped chasing fuel bills across groupsHow it works
- 01 · When
A driver sends a trip update or fuel slip photo
- 02 · Querygen
A job reads the vehicle, litres and amount
- 03 · Then
The fleet dashboard and trip sheet update
What your drivers send
The same photos and lines they post today. Nobody installs an app or fills in a form.
Mike, with a fuel slip photo
Carlos
What else fleet tracking does
Built on the Jobs canvas
A photo in the drivers' group, a rule in plain English, then a row in the fleet log and a WhatsApp alert for big fills. If a step fails, the ops team gets an email.
New photo in the drivers group
“Is it a fuel slip?”
Row in Fleet log
No action
If it fails, the ops team gets an email
Trip updates, not just slips
A second job turns lines like “3 trips done, Riverside to the depot, 12 tons” into a trip log.
Job · Trip log
- Listens to
- Drivers group
- Condition
- “Is this a trip update?”
- Pulls out
- Truck, route, trips, load
- Then
- Row in Trips sheet
Nothing changes in the group
Querygen works on the number that's already a member, linked like WhatsApp Web.
Your linked number
- Connected as
- A linked device
- Groups covered
- The ones you choose
- Posts in groups
- None
“I used to spend my day chasing fuel bills and vendor invoices across WhatsApp groups. Now I don't need to.”
Vaibhav Bokade, owner of Charu Construction
See more use cases
Set it up
- 1
Link the number
Link the WhatsApp number that's in the drivers' groups, from Linked Devices on your phone.
- 2
Write the rules
In plain English: “a fuel slip” for one job, “a trip update” for another.
- 3
Pick the fields
Truck, litres, amount and station from slips; route, trips and load from updates.
- 4
Choose where it goes
Rows in your fleet sheet, a Supabase table or your own system through a webhook.
Make it your own
Alert on big fills
Send the fleet manager a WhatsApp alert when a fill is over an amount you set.
One sheet per depot
Run a job per group, so each depot keeps its own log.
Voice notes from the road
Drivers who'd rather talk send a voice note, and it becomes a row like a typed update.
Plans start at $15 a month
That includes 1,499 credits. Try it free for 7 days on your own messages first.
- Team ($49 a month) adds every feature and unlimited users
- One credit per completed automation
- Incoming messages and replies your team writes are free
- WhatsApp's own message charges are billed separately
Built on Meta's official platforms
- Meta Tech Provider
- WhatsApp Business Platform
- Instagram API
WhatsApp accounts connect through Meta's Embedded Signup and Instagram accounts through Instagram Business Login. You grant the access yourself.
Questions
Do drivers need a new app?+
No. They keep posting in the same WhatsApp groups. Querygen works on the number that's already a member.
What can it read?+
Fuel slip photos, typed trip updates, PDFs and voice notes. You choose which fields to pull out.
Where does the data go?+
To Google Sheets, Supabase or your own system through a webhook, and to other apps through Zapier.
Can it alert someone?+
Yes. Add a WhatsApp or email notification, for example when a fill is over a set amount.
Related use cases
All use casesExpense tracking
Staff send receipt photos, and the amount, vendor and category fill a row in your sheet.
- Receipt photo
- Fields read
- Row added
Inventory tracking
Challan photos from the warehouse update the stock register, item by item.
- Challan photo
- Items read
- Stock updated
Attendance tracking
Field staff check in with a selfie and a line in the team group, and the attendance sheet fills itself.
- Selfie and pin
- On time?
- Sheet marked