Querygen Flows reads driver messages, trip updates, load details, and fuel receipt photos from WhatsApp, then turns them into structured fleet records and custom dashboards.
Charu Constructions
17 trucks, 50+ daily trips, fuel verification from WhatsApp dispatch and receipt photos.
Vibhuti Logistics
WhatsApp-based fleet operations captured into structured dashboards for daily review.
Charu Buildtech
Vehicle activity, trip updates, and operational records tracked from existing driver messages.
The daily problem
Fleet operators already collect operational data every day. Drivers send route updates, trip counts, load weights, diesel receipts, location context, and site notes to WhatsApp groups.
The problem is not adoption. The problem is retrieval. When every approval requires scrolling through hundreds of messages, owners lose time and miss patterns. Querygen turns those same messages into structured data without changing the driver workflow.
50.DYKE TO HALD2899 DC : 04WT: 45.01
51.SITE TO PLANT5182 DC : 06WT: 42.27
Fuel slip5808 BZ100L · INR 9,071
How it works
This is why the use case works so well for construction and logistics teams. Drivers do not need a new app, and owners get a system of record.
01
Trip updates, route names, vehicle numbers, load weights, fuel slips, and site notes arrive in the same groups they already use.
02
Querygen reads each message or photo, pulls out the vehicle, route, load, liters, amount, timestamp, and driver context.
03
The extracted data feeds sheets and custom dashboards: daily trips, fuel cost, vehicle history, route volume, and exceptions.
Proof from live fleet deployments
3
fleet customers using this pattern
50+
daily trips in the Charu case study
17
vehicles tracked for Charu
<60s
fuel verification workflow
53
Trips
1,408L
Fuel
1,971t
Load
Custom dashboards
Charu Constructions, Vibhuti Logistics, and Charu Buildtech do not all track the exact same thing. One team may care about fuel approvals, another about trip history, another about site movement or driver reporting.
Querygen Flows gives us the data capture layer. The dashboard is shaped around the operator: vehicle-wise views, daily summaries, route volume, fuel cost, receipt audit trails, and exception reports.
The exact fields change by business, but the pattern stays the same: drivers send the update, Flows reads it, dashboards stay current.
Turn driver dispatch messages into rows with route, vehicle, trip count, material, and load weight.
Read receipt photos, extract liters and amount, and compare fuel requests against recent vehicle activity.
Show daily fleet movement, vehicle-wise history, costs, route volume, and exceptions in a mobile-friendly view.
Flag records that do not match expected patterns: missing trips, unusual fuel usage, duplicate entries, or mismatched vehicles.
We can map your current WhatsApp reporting format, extract the fields that matter, and build the dashboard your fleet needs.