Inventory tracking from challan photos.
Stock arrives, someone photographs the challan and posts it in the warehouse group. Querygen reads the party, items and quantities and adds them to your stock sheet, item by item.
Photo from the warehouse group
DELIVERY CHALLAN 3381
From: Northline Supplies
PVC pipe 2" 120 pcs
Elbow joint 300 pcs
Pipe clamp 500 pcs
Items read
Stock received
| Challan | Item | Qty | Party |
|---|---|---|---|
| 3380 | Ball valve | 80 | Apex |
| 3381 | PVC pipe 2" | 120 | Northline |
Smit's team stopped entering stock twiceHow it works
- 01 · When
Someone at the warehouse sends a challan photo
- 02 · Querygen
A job pulls out the party, items and quantities
- 03 · Then
Stock and party reports update
What your team sends
A photo of the challan, the way they share it today.
Raj, with a challan photo
Raj
What else inventory tracking does
A rule you write in plain English
Say what a challan or return note looks like and which fields you want. Other chat in the group is left alone.
Job · Stock received
- Listens to
- Warehouse group
- Condition
- “A delivery challan or return note?”
- Pulls out
- Challan no., party, items, quantities
- Then
- Rows in Stock sheet
Nothing changes in the group
Querygen works on the number that's already a member, linked like WhatsApp Web.
Your linked number
- Connected as
- A linked device
- Groups covered
- The ones you choose
- Posts in groups
- None
“Stock arrives, Querygen records it, and the team gets back to work. Nobody enters the same data twice.”
Smit Mahajan, owner of BP Enterprises
See more use cases
Set it up
- 1
Link the number
Link the WhatsApp number that's in the warehouse group, from Linked Devices on your phone.
- 2
Write the rule
In plain English, like “a delivery challan or a return note”.
- 3
Pick the fields
Challan number, party, item, quantity, and anything else on the slip.
- 4
Choose where it goes
Rows in your stock sheet, a Supabase table, or your own system through a webhook.
Make it your own
Returns too
A second rule for return notes records what went back, so the register stays right.
Alert the purchase manager
Send a WhatsApp or email alert when a delivery from a key supplier comes in.
Send it to your ERP
Post each delivery to your own system through a webhook instead of, or as well as, a sheet.
Plans start at $15 a month
That includes 1,499 credits. Try it free for 7 days on your own messages first.
- Team ($49 a month) adds every feature and unlimited users
- One credit per completed automation
- Incoming messages and replies your team writes are free
- WhatsApp's own message charges are billed separately
Built on Meta's official platforms
- Meta Tech Provider
- WhatsApp Business Platform
- Instagram API
WhatsApp accounts connect through Meta's Embedded Signup and Instagram accounts through Instagram Business Login. You grant the access yourself.
Questions
Does the warehouse team need an app?+
No. They keep posting challan photos in the same WhatsApp group.
What gets recorded?+
The fields you ask for, such as challan number, party, items and quantities, from photos or PDFs of the challan.
Where does the data go?+
To Google Sheets, Supabase or your own system through a webhook, and to other apps through Zapier.
What about blurry photos?+
Querygen reads what's legible. If a field can't be read, your team can fix the row in the sheet.
Related use cases
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Staff send receipt photos, and the amount, vendor and category fill a row in your sheet.
- Receipt photo
- Fields read
- Row added
Fleet tracking
Drivers send fuel slips to the WhatsApp group, and the litres and amount land in your fleet sheet.
- Fuel slip
- Litres read
- Fleet sheet
Attendance tracking
Field staff check in with a selfie and a line in the team group, and the attendance sheet fills itself.
- Selfie and pin
- On time?
- Sheet marked